Entering the Competition
1. The Guardian Illustration Prize (the “Competition”) is open to UK residents aged 18 and over (“You”) subject to paragraph 2 below.
2. The Competition is not open to employees or agencies of Guardian News & Media Limited (“GNM”, “We” or the “Promoter”), their respective group companies or family members, freelance contributors, or anyone else connected to the Competition.
3. By entering the Competition, You are accepting these terms and conditions.
4. To enter the Competition, You must submit the following via the online application form along with your contact details:
a. Upload your portfolio in PDF file and must not exceed 25MB.
b. Please write a bit about yourself and your illustration style (max 300 words).
c. A short biography explaining your background and work history (maximum 300 words).
d. Supporting links to your website/Instagram/any other examples of your portfolio (at least one and no more than five links should be provided).
5. Follow the instructions on theguardian.com/illustration-prize. If You have any questions about the Competition or how to enter, please email us at illustrationprize@theguardian.com with “Guardian Illustration Prize” in the subject line.
6. Only one entry per person. Entries on behalf of another person will not be accepted and joint submissions are not allowed. You are responsible for the cost (if any) of sending your Competition entry to us.
7. GNM accepts no responsibility for entries that are lost, delayed, misdirected, incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt by GNM.
8. The Competition opens at 11:00 on 27 August 2019 and closes at 23:59 on 11 October 2019. Entries received outside this time period will not be considered. GNM reserves the right in its absolute discretion to extend the closing date where the entries received are of insufficient quality.
9. By submitting an entry to the Competition, You give GNM the right to contact you regarding your Competition entry and the right to use your name and town or city of residence for the sole purpose of identifying You as the creator of your entry and/or as a winner of the Competition.
10. Your entry (including any illustrations submitted as described below) must be your own work, must not be copied, must not contain any third-party materials and/or content that You do not have permission to use and must not otherwise be obscene, defamatory or in breach of any applicable legislation or regulations. If We have reason to believe your entry is not your own work or otherwise breaches this paragraph 11, then We may not consider it.
Picking the winner
1. An internal panel will review all entries and create a shortlist of at least 10 finalists between 12 and 17 October. Each shortlisted entrant will then be asked to submit one piece of artwork on the theme of ‘hope’ according to the guidelines. Following the submission of the illustration, each shortlisted entrant will be paid £200. You own the copyright to your entry as its author. As a shortlisted entrant, if You do not respond by 23:59 on 24 October with an illustration, You will not be taken forward in the competition.
2. A panel of external and internal judges will then assess the shortlisted entries based on everything they’ve submitted so far, and select three favourites by 30 October using the criteria in paragraph 3 below.
3. The finalists, favourites and winner will be decided on the basis of the following criteria:
a. Does the illustration represent the theme of “Hope”? (Judges will consider the illustration alongside the explanation to determine this).
b. Does the illustration feel on-brand for the Guardian at Glastonbury?
c. Is the illustration inspiring?
d. Will the style of illustration be right for the formats we need?
e. The creative quality of execution.
f. Are the judges satisfied, on the basis of the entrant’s portfolio and biography, that the entrant would be able to deliver the work to be commissioned from the winner?
g. Is the submission from an under-recognised and/or underrepresented artist at an early stage of his/her career?
4. Participation in a video interview during the week commencing 4 November will be required as part of the final decision-making process. This will be to confirm the winner from the top three chosen by the panel. This will be with a head GNM creative to discuss the details of the commission and ways of working.
5. The winner will be chosen on, or before, 11 November and informed via email. The decision is final and no correspondence will be entered into.
6. In order to take up the prize (see below), the winner must enter into a contract with GNM relating to the commission. The selected winner’s status and the award of the prize will not be confirmed until the contract has been signed by both GNM and the selected winner.
7. The winner and shortlisted entrants will be announced on or after 20 November on theguardian.com.
8. Feedback (via email) based on the above criteria will only be provided to shortlisted candidates.
The prize
1. One winner will win the contract to produce illustrations for the Guardian’s presence at Glastonbury 2020. They will be paid £8,000 for completing the illustrations detailed in the contract. The work detailed in the contract will include:
a. A maximum of 15 distinct illustrations developed in discussion with GNM, to be used in specific formats with particular requirements answering a brief. GNM has the right to adapt these illustrations to suit multiple formats.
b. Under the prize contract you will assign all rights in the commissioned illustrations to GNM. You will not receive any payment in respect of GNM’s use of the commissioned illustrations other than the £8,000 specified above.
c. The winner must be available and able to receive feedback from GNM and deliver artwork regularly over a six month period from November 2019 to April 2020. GNM has the right to reject any proposed illustration and GNM will decide, in its sole discretion, whether or not the illustration which formed the winner’s competition entry may form the basis of one of the winner’s commissioned works.
d. No logos or brand names of the winner will appear on the final illustrations or products that they are used on.
2. The winner will also win two hospitality tickets to Glastonbury festival 2020, on completion of the commission.
3. As part of the contract, GNM will feedback on the work produced and the winner must comply with amendments accordingly.
4. Payment to the winner will be split, with 20% of the commission being paid on execution of the contract and the remaining 80% following completion of the work to the satisfaction of GNM.
5. The winner will be notified by GNM by email on, or before, 11 November. If a winner does not respond to GNM within 7 days of being notified by GNM, then the winner’s prize will be forfeited and GNM shall be entitled to select another winner (and that winner will have to respond to the email from GNM within 7 days or else they will also forfeit their prize). If a winner rejects their prize, then the winner’s prize will be forfeited and GNM shall be entitled to select another winner.
Some other rules
1. The Promoter of the Competition is Guardian News & Media Limited whose address is 90 York Way, London, N1P 2AP. Any complaints regarding the Competition should be sent to this address.
2. GNM accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by You as a result of entering the Competition or accepting any prize. GNM further disclaims liability for any injury or damage to You or any other person’s computer relating to or resulting from participation in or downloading any materials in connection with the Competition. Nothing in these Terms and Conditions shall exclude the liability of GNM for fraud or fraudulent misrepresentation, or for death or personal injury resulting from its negligence.
3. GNM reserves the right at any time, and from time to time, to modify or discontinue, temporarily or permanently, this Competition with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud). The decision of GNM in all matters under its control is final and binding.
4. GNM shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.
5. The Competition and these Terms and Conditions will be governed by English law and entrants submit to the non-exclusive jurisdiction of the English courts.
Timeline
Competition opens: 27 August 2019
Competition closes: 11 October 2019
Shortlist contacted: 17 October 2019
Shortlist to respond to brief by: 24 October 2019
Shortlist and winner announced: 20 November 2019
Work begins: 20 November 2019
Concept signed off: December 2019
Main asset delivery: January 2020
Second wave asset delivery: April 2020
This article was amended on 30 August 2019 to reflect changes to the terms and conditions of the competition.
